Stewardship of Canadian School Libraries’ major projects is the work of dedicated volunteer committees. Each committee works according to its Terms of Reference (TOR), as outlined below.


Committee Terms of Reference: Guidelines and Definitions

Mandate: A general statement on the goal or role of the committee, what it will do and why it was created. The role should be relevant to the work of the board.

Responsibilities: A list of the most critical duties and responsibilities of the committee.

Deliverables: Specific products for which the committee is responsible, with associated timelines.

Composition: The type and number of members required, how members are selected and how the chair is appointed. Specific skill sets or experience required for members.

Resources and Budget: Resources required to meet the various objectives of the committee  – equipment, materials, funds and administrative/technical support.

Procedures: Committee Chairs will organize meeting frequency and procedures (if applicable), details about agendas and minutes (how these will be distributed, available online, who prepares them, etc.), and communication between meetings. Committee Chairs will report current status of deliverables to CSL Board of Directors on an ongoing basis as well as prepare an annual committee report for CSL AGM.

Term of Appointment: Term of appointment for committee members. Terms of appointment should overlap to ensure knowledge transfer and consistency.


Leading Learning / L’Apprentissage en tête Committee

Co-Chairs: Carol Koechlin and Judith Sykes

Members: TBD

Mandate: The work of this committee is to ensure that the national standards site continues to evolve as living documentation of authentic implementation and outreach.

Responsibilities: Committee responsibilities include:

  • Researching and updating exemplars
  • Researching and updating Supporting You section
  • Working with provincial associations to develop complementary resources

Deliverables: Deliverables include:

  • Checking links and researching and updating ‘See it in Action’ exemplars – biannual
  • Checking links and researching and updating ‘Supporting You’ section – biannual
  • Checking all document links – annual
  • Updating Bibliography – biannual
  • Development of complementary resources (e.g. Creating a one page information flyer (English and French) and sample letters for provincial associations to use and adapt.)

Composition: The committee consists of four volunteer members with at least one member proficient in French language. Committee candidates should be school library professionals who understand the intent of the standards as a growth tool and are active and well connected to current programs in the school library community.

Resources and Budget: The committee will apply to CSL Board of directors for committee projects requiring financial support.

Procedures: The Committee Chair will lead committee work and report current status of deliverables to CSL Board of Directors on an ongoing basis as well as prepare an annual committee report for CSL AGM.

Term of Appointment: Members apply to CSL to serve on the committee for at least two years with an option to remain for three.The committee chair is nominated by the board of directors for a two year term.


CSL Journal Editorial Board

Chair/Editor: Derrick Grose

Interim Editorial Board: Anita Brooks Kirkland, Jo-Anne Gibson, Liz Kerr, Carol Koechlin, Judith Sykes

Mandate: The mandate of the editorial board is to contribute to scholarship and professional knowledge about school library learning commons practice in Canada through the development and ongoing publication of this only national publication dedicated to the field.

Responsibilities: Committee responsibilities include:

  • Establishing editorial standards
  • Soliciting / writing articles
  • Reviewing articles for publication
  • Maintaining journal website
  • Establishing website publication standards and guidelines, including metadata and tagging standards
  • Publishing editions / articles on website
  • Maintaining / drawing from SLiC archives
  • Liaising with Communications Committee for featured blog posts and promotion through all channels

Deliverables: The committee will publish three online editions annually: Winter, Spring and Fall.

Composition: TBD

Resources and Budget: TBD

Procedures: Editorial procedures to be established by the committee. The committee will apply to CSL Board of directors for committee projects requiring financial support.

Term of Appointment: TBD


CSL Professional Learning / TMC Planning Committee

Co-Chairs: Carol Koechlin, Anita Brooks Kirkland

Mandate: The work of this committee is to plan and facilitate CSL National Professional Learning opportunities and build digital content for sharing on CSL website.

Responsibilities: Committee responsibilities include:

  • Planning TMC Bi-annual Symposium
  • Planning CSL PD events
  • Liaising with Leading Learning committee for website content
  • TMC Website, including transfer of relevant content from Google site and wiki
  • TMC papers/presentation indexing for inclusion on CSL website

Deliverables: Deliverables include:

  • Effective management of all CSL PD events and TMC symposia
  • Checking links and researching and updating CSL Professional Resources – biannual

Composition: The committee consists of four volunteer members representative of diverse regions and types of school libraries in Canada. Committee candidates should be school library professionals who are active leaders with experience providing professional learning for educators.

Resources and Budget: The committee will establish budgets for each event. Event budgets shall cover all costs, and additional revenue shall contribute to fulfilling the education and research mandate of CSL.

Procedures: Committee Chair will lead committee work and report current status of deliverables to CSL Board of Directors on an ongoing basis as well as prepare an annual committee report for CSL AGM.

Term of Appointment: Members apply to CSL to serve on the committee for at least two years with an option to remain for three.The committee chair is nominated by the board of directors for a two year term.


Communications Committee

Chair: Jo-Anne Gibson

Mandate: The mandate of this committee is to:

  • Strengthen the national network of school library practitioners and scholars
  • Market CSL events, resources and publications
  • Increase awareness about school library learning commons practice in the broader education and librarianship communities of practice

Responsibilities: Specific responsibilities include:

  • CSL News (website feature)
  • Facebook Group and Twitter account maintenance
  • Growing FB Group and Twitter following
  • MailChimp newsletter
  • Liaising with CSL Journal Committee for featured blog posts and journal promotion through all channels

Deliverables: Specific deliverables TBD.

Composition: TBD

Resources and Budget: TBD

Procedures: Committee Chair will lead committee work and report current status of deliverables to CSL Board of Directors on an ongoing basis as well as prepare an annual committee report for CSL AGM.

Term of Appointment: TBD.


Website Committee

Chair: Anita Brooks Kirkland

Members: Jane Mitchinson-Schwartz

Mandate: The mandate of the website committee is to lead the development of all CSL web interfaces, maintaining a high standard of website design, usability, technical and security standards.

Responsibilities: Specific responsibilities include:

  • Keeping abreast of current practice in website design and security
  • Developing and maintaining standards for website editing, design, usability and security
  • Supporting the work of the CSL Board and all committees as it relates to website content
  • Maintaining all CSL websites
  • Developing the capacity of all committees to edit website content according to established standards

Deliverables: Specific deliverables include:

  • Timely updates to website content and design, as directed by the CSL board and committees

Composition: The committee will have two to three members to start. Because a high level of technical knowledge is required, membership in this committee is by invitation.

Resources and Budget: The committee establishes a budget for website hosting and domain registration and any associated costs.

Procedures: Committee Chair will lead committee work and report current status of deliverables to CSL Board of Directors on an ongoing basis as well as prepare an annual committee report for CSL AGM.

Term of Appointment: TBD.